Xolotl is a hosted veterinary practice-management suite from Belgium. It brings scheduling, records, hospital care, prescriptions, inventory, billing, field visits, reporting and compliance into one system. Workflows cover companion, equine, farm, breeding and exotic animals across web, desktop and phone. Offline field visits sync after connectivity returns.

What Xolotl does

Xolotl organizes veterinary work from appointment booking through clinical records, hospitalisation, prescriptions, inventory, invoicing, field visits, reports and compliance. Its patient registry supports companion, equine, farm, breeding and exotic animals and records species-specific fields and identifiers.

Clinics can use Xolotl in a browser or on desktop computers, while the phone workflow keeps the day’s route available for visits without coverage. It also handles Belgian billing and accounting exports.

Getting started

There is no free trial, but a free New graduates plan is available under its stated terms. Xolotl is hosted, so a practice does not need to buy or maintain a server.

The subscription includes support and training. The maker says demo requests receive a reply within one working day.

Strengths

Structured consultation templates, coded terminology, dose-checked prescriptions, lab results, imaging, treatment sheets, fluid tracking, pain scores and discharge PDFs form the clinical toolkit.

For equine work, the system includes foaling calendars, pre-purchase examinations, lameness workups and passport history. Farm workflows handle herd records, group treatments, mass medication, ear-tag identification and offline rounds.

Inventory supports batch-expiry monitoring, FEFO ordering, barcode dispensing, compounding, cold-chain monitoring, purchase orders, returns and shortage alerts. Field visits can attach photos and pass mileage to invoices.

The maker describes isolated data schemas for each practice, role-based permissions, TOTP two-factor authentication and an audit trail.

Catches to check first

There is no pet-owner app, drug-interaction engine, field signature capture or card payment. Prescription checking covers dose conversion, ranges, toxicity, allergies and duplicates, but does not compare drugs for interactions.

Phone access is added from the browser rather than through a native mobile download. Native Mac and iPad applications remain in progress. Users can select Dutch, French or English, but PDFs and reminder emails remain single-language.

Xolotl can send structured Peppol invoices through the practice access point, yet inbound Peppol invoices are not supported. It records VAMREG and antimicrobial-use information and produces an export, while direct electronic FAMHP transmission is unavailable.

Pricing

Eligible new veterinary graduates pay nothing for the initial 12 months, followed by half-price for the first full year, with no minimum term.

Solo costs €79 a month per veterinarian, billed monthly, for one veterinarian. Practice costs €59 a month per veterinarian, billed monthly, for two to five veterinarians. Both exclude VAT and include unlimited staff accounts, with SMS and Peppol allowances before overage charges.

Clinic & group costs €39 a month per veterinarian, billed monthly, for six or more veterinarians. The license is capped at €390 a month per site, and veterinarians beyond ten add nothing. Multi-site chains are quoted individually. There is no free trial.

Who should skip Xolotl

Practices that require a pet-owner app, native mobile downloads, drug-interaction checking, field signatures or card payments should look elsewhere.

A group needing inbound Peppol invoices or direct FAMHP transmission should confirm whether its current process can cover those gaps. Practices seeking a different veterinary suite can review veterinary software options.

Verdict

Xolotl fits Belgian veterinary teams seeking one hosted system for mixed-species care, clinical work, hospitalisation, inventory, billing and mobile visits. Its equine and farm workflows add useful depth for practices serving those animals.

It is a weaker match for owners expecting a client app, native phone software or complete field payment tools. Check language, Peppol, FAMHP and pricing details before choosing a plan.

Good at

Covers scheduling, records, hospitalisation, billing, inventory and compliance
Maintains records for companion, equine, farm, breeding and exotic patients
Field visits continue offline and synchronize once connectivity returns
Provides role-based permissions, TOTP two-factor authentication and audit trails
Ledger exports work with Winbooks, Exact and CSV

Watch for

No pet-owner app or native mobile downloads
No drug-to-drug interaction engine
Field work lacks signature capture and card payments
Inbound Peppol invoices and direct FAMHP transmission are unavailable
PDFs and reminder emails are single-language

Xolotl plans and prices

Plan	Price	What it includes
New graduates Free first 12 months, then half price for first full year; no minimum term	Free	New veterinary graduates From xolotl.vet, 14 Oct 2026
Clinic & group €39 per veterinarian/month, billed monthly; VAT excluded	€39 a month	6+ veterinarians · licence capped at €390/month/site · vets beyond ten add nothing · SMS and Peppol overages metered · multi-site chains require tailored quote From xolotl.vet, 14 Oct 2026
Practice €59 per veterinarian/month, billed monthly; VAT excluded	€59 a month	2–5 veterinarians · unlimited staff accounts · 200 SMS/vet/month then €0.06 each · 50 Peppol documents/vet/month then €0.20 each From xolotl.vet, 14 Oct 2026
Solo €79 per veterinarian/month, billed monthly; VAT excluded	€79 a month	1 veterinarian · unlimited staff accounts · 200 SMS/vet/month then €0.06 each · 50 Peppol documents/vet/month then €0.20 each From xolotl.vet, 14 Oct 2026

Plans range from free for eligible new graduates to €79 a month per veterinarian for Solo. Practice is €59 a month per veterinarian, and Clinic & group is €39 a month per veterinarian with a €390 monthly site cap. VAT is excluded; SMS and Peppol overages may apply.

From €39/user/mo

The New graduates plan is free for the first twelve months, then half price for the first full year. The Practice plan includes 200 SMS per vet each month and 50 Peppol documents per vet each month; excess usage is charged at €0.06 per SMS and €0.20 per document. Prices exclude VAT.

Facts from Xolotl's own pages

Customers: It is intended for Belgian practices serving companion, equine, farm, breeding and exotic animals, from solo mobile vets to multi-site clinics.source, 9 Oct 2026
Clinical tools: Clinical features include structured consultations, dose-checked prescriptions, hospital treatment sheets, lab results and discharge PDFs.source, 9 Oct 2026
Field work: The phone field workflow caches the day's round and records visits offline, syncing when the device is back in range.source, 9 Oct 2026
Integrations: It imports CODA bank statements, matches payments on OGM references, and exports ledgers to Winbooks, Exact and CSV.source, 9 Oct 2026
Peppol: Xolotl sends structured invoices through the practice's Peppol access point but does not yet receive inbound Peppol invoices.source, 9 Oct 2026
Compliance: It records VAMREG and antimicrobial-use information and produces a declaration export, but direct electronic transmission to the FAMHP is not enabled.source, 9 Oct 2026
Security: The maker says practices have isolated data schemas, role-based permissions, TOTP two-factor authentication and an audit trail.source, 9 Oct 2026
Data portability: Practices can export reports, ledger data and per-client GDPR data; the group tier includes API access.source, 9 Oct 2026
Languages: The app supports Dutch, French and English per user, while PDFs and reminder emails are currently single-language.source, 9 Oct 2026
Support: The maker offers support and training in the subscription, and says it replies to demo requests within one working day.source, 9 Oct 2026
Notable limitations: The maker says Xolotl has no pet-owner app, no drug-interaction engine, and no field signature capture or card payment.source, 9 Oct 2026
Platform availability: Xolotl runs in a browser, as a desktop application on clinic computers, and installs from the browser to a phone; native Mac and iPad apps are in progress.source, 9 Oct 2026
Scheduling: The scheduling module provides shared veterinarian and room calendars, online intake forms, walk-ins, staff rotas, tasks and HR records.source, 14 Oct 2026
Clinical records: Clinical tools include structured consultation templates, coded terminology, dose-checked prescriptions, lab results, imaging and discharge PDFs.source, 14 Oct 2026
Hospitalisation: Hospital workflows include a whiteboard, treatment sheets, fluid-balance tracking and pain scores.source, 14 Oct 2026
Species support: The patient registry supports companion, equine, farm, breeding and exotic animals with species-specific fields and identifiers.source, 14 Oct 2026
Equine tools: Equine workflows include foaling calendars, pre-purchase examinations, lameness workups and passport history.source, 14 Oct 2026
Farm tools: Farm workflows include herd records, group treatments, mass medication, ear-tag identification and offline rounds.source, 14 Oct 2026

Best for

Belgian mixed-species veterinary practices
Equine and farm teams with field rounds
Multi-veterinarian clinics needing hosted software

Skip it if

You need a pet-owner app, native mobile apps or field card payments.
Your workflow requires drug-interaction checks or direct FAMHP transmission.
You need inbound Peppol invoice handling.

Questions

Does Xolotl offer a free trial?

No. Xolotl has no free trial; eligible new veterinary graduates can use its free plan during the first 12 months under the stated terms.

What animals does Xolotl support?

Its registry is designed for companion, equine, farm, breeding and exotic animals, with fields and identifiers tailored to species.

Can Xolotl work offline?

Yes. The phone workflow stores the day’s route, logs visits without coverage, allows photo attachments and synchronizes when connectivity returns.

Does Xolotl have a pet-owner app?

No. According to the maker, Xolotl does not provide an app for pet owners.

What accounting systems can Xolotl export to?

It imports CODA bank statements, matches OGM references, and can export ledger data to Winbooks, Exact or CSV.

Does Xolotl send Peppol invoices?

Structured invoices go through the practice’s Peppol access point, but the service does not yet accept inbound Peppol invoices.

Are mobile apps available?

Native iPhone, iPad and Android downloads are unavailable. Phone use is installed from the browser, and native Mac and iPad apps are still being developed.

Verdict

Choose Xolotl if your Belgian practice spans clinical care, hospital work, stock, invoicing and field rounds, especially across equine or farm patients. The hosted setup avoids maintaining a practice server, and the security controls and accounting exports support organized operations. Be cautious if client self-service, native mobile apps, drug-interaction screening or on-site payment collection are central to your workflow. Its per-veterinarian pricing and metered SMS and Peppol use also deserve a cost check before signing up.